Four Corporate Security Policies You Should Implement Today
Though the vast majority of cybersecurity efforts occur at the individual level, making policies at a business-wide level is a wise decision for complete data security. Hackers will often target mid-size and large companies with phishing attacks, as these companies are usually visible on the internet and have known qualities of money available. Here, you'll find four cybersecurity policies that you should ensure every employee at your company follows.
1. Use multi-factor authentication
Your company probably uses one or multiple services that require individual accounts for employees. These accounts can be logged into using the standard username and password. But single passwords can be easily cracked, especially if users recycle the same passwords across multiple services. To add a layer of security, you can implement multi-factor authentication for many services. With this, when an account is accessed, a passcode is sent to an external personal device. That passcode must then be entered into the account login screen before access is granted. In doing this, you'll verify that the person accessing the account is a safe, trusted user.
2. Plan around updates
Nothing is more frustrating than downtime during the workday for mandatory updates. However, these updates are absolutely necessary for patching security flaws in operating systems or in important programs used. That's why you need an update schedule; one that you can push to the entire company, informing them of the exact date and time of updates. Ideally, you want to automate updates to occur after the workday is over in order to keep productivity high.
3. Create an Access Control Policy
Access Control Policies, or ACPs, define the scope of employee access to data. For example, you likely would not want a salesman for your products to have access to other employees' personal information. You can pinpoint exactly what data and network access each employee has through an ACP, then implement this company-wide. If your ACP is clear and accessible to each employee, everyone will know who to ask if in need of otherwise inaccessible information.
4. Define your email and communication policies
Though you may use email as a general communication device, it's important to standardize how employees communicate around the internet. Clearly lay out acceptable and unacceptable forms of communication early so employees will become habituated to professional communication, especially via email. In doing so, you can keep embarrassing information leaks at bay. You could also consider extending this communication policy to social media and other online services, but it depends on how much control you aim to exert over employees.
An important yet often overlooked aspect of corporate life is the security of data. From personal employee information to payment data for customers, there is likely a plethora of data available to opportunistic hackers. Implementing clear cybersecurity policies on the company-wide scale is imperative for protecting this data. With these four policies, you'll be well on your way to keeping tight control of your business's private information.